The Challenge
As Qstream continued to scale its SaaS platform, the business needed to expand its technical teams — hiring Software Engineers and other specialist roles in highly competitive markets across the US and Ireland.
With a small HR and Talent team balancing multiple priorities — from onboarding to HR operations — technical recruiting presented a significant challenge.
The team needed additional capacity and capability to deliver on ambitious hiring targets while also reducing dependency on external recruitment agencies following new budget constraints.
Qstream required a solution that could help them:
- Build immediate sourcing capacity to keep pipelines active,
- Capture and codify technical recruiting best practices,
- Enable internal recruiters to confidently engage with engineering talent, and
- Establish a more sustainable, cost-effective approach to hiring.
The Partnership
To address these challenges, Qstream partnered with TA.guru to create a knowledge-led, scalable hiring model supported by live sourcing, dynamic market intelligence, and strategic consulting.
The partnership focused on four core areas:
- Capacity through sourcing support – TA.guru provided targeted top-of-funnel sourcing for priority technical roles, ensuring momentum on live requisitions.
- Recruiter Playbooks & Market Intelligence – Bespoke Playbooks were created to capture sourcing strategies, role profiles, salary benchmarks, and competitor insights. These were continuously updated with dynamic market data to support ongoing hiring decisions.
- Consulting and recruiter enablement – TA.guru talent consultants provided strategic guidance to TA leadership and delivered recruiter training sessions to upskill the team in technical hiring, stakeholder engagement, and market analysis.
- Support desk access – Qstream’s TA team had on-demand access to TA.guru consultants for sourcing advice, outreach strategies, and live role support.
Together, these solutions provided both the immediate capacity needed to deliver on current hiring goals and the knowledge infrastructure to sustain success long term.
The Impact
Within months, Qstream’s internal HR and TA team evolved from being reliant on agencies to confidently owning the end-to-end technical recruitment process.
The combination of Playbooks, sourcing support, and ongoing consulting enabled the team to:
- Build self-sufficiency in recruiting for technical roles,
- Engage directly and credibly with engineering talent,
- Reduce spend on external agencies, and
- Provide data-driven insights and hiring recommendations to business leaders.
This shift empowered Qstream to take back control of its technical recruiting, creating a more agile, capable, and cost-effective Talent function.
Key Results
- 🔍 120+ candidates sourced across key technical roles
- 🧭 3 Recruiter Playbooks with local market insights
- 📊 Monthly market intel on talent and pay trends
- 🧠 Recruiter training & consulting delivered
- 💬 75+ queries resolved via support desk
- 💰 40% agency cost reduction achieved
- ⚙️ TA team regained control of technical hiring
“TA.guru was clearly built by recruiters to enable recruiters and Talent professionals to leverage data, insights and knowledge through their recruitment process and become more strategic and productive.”
— Human Resources Director, Qstream
In Summary
The Qstream x TA.guru partnership demonstrates how even small Talent teams can deliver big impact with the right combination of capacity, knowledge, and consulting support.
By blending sourcing expertise, market intelligence, and recruiter enablement, TA.guru helped Qstream reduce agency reliance, strengthen internal confidence, and build a sustainable foundation for technical hiring success.
About Qstream
Qstream is a leading enterprise microlearning and knowledge reinforcement platform, proven by science and practice to boost learner performance and long-term knowledge retention.
Used by hundreds of organisations worldwide, Qstream helps businesses build capability and improve performance through data-driven, scalable learning experiences.
Key Facts:
- Employees: <100
- Industry: E-learning / SaaS
- Headquarters: Burlington, Massachusetts, USA
- EMEA base: Dublin, Ireland
- Annual revenue: ~USD 20 million+
